Office Manager & HR Specialist

We are seeking a dynamic and organized professional to fill a dual role as our Office Manager and Recruitment/HR Manager to support our growing team in Hanoi, Vietnam. This position will ensure smooth office operations, assist with financial administrative tasks, and play a crucial role in talent acquisition and human resources management. This is an exciting opportunity to contribute to our growth by supporting both day-to-day operations and building a strong team.

Key Responsibilities:

Office Management & Finance (50%)

• Office Contracts & Space Management:
• Manage office contract renewals including negotiations on space, cost and terms 
• Handle payments and receipt submissions. 
• Research alternative office spaces to accommodate company growth.
• Budget & Financial Coordination: 
• Work closely with our finance team
• Manage the office and team budget 
• Manage payments and invoices and setting up payment methods.
• Meeting Room & Equipment Management: 
• Book meeting rooms as needed 
• Manage office equipment and devices for employees.
• Employees benefits:
• Oversee yearly health check packages
• Handle employees benefits

Recruitment & HR (50%)

• Talent Sourcing: Conduct market research to identify high-quality recruitment sources in the local area.
• Working with external sources - Building a relationship with placement companies and engaging with them as needed, publishing positions in job boards, relevant professional forums etc. 
• Candidate Outreach & Interview Coordination: Perform cold calls to potential candidates and schedule interviews.
• University Partnerships: Liaise directly with relevant universities to organize alumni interviews and other recruitment events.
• Employee Engagement: Plan and facilitate team-building events and department social gatherings

• Proven experience in office management, recruitment, and HR functions.
• Strong organizational skills, attention to detail, and ability to multitask.
• Excellent communication and interpersonal skills.
• Proficient in budget management and invoice processing.
• Ability to work independently and collaborate effectively across departments.
• Familiarity with local recruitment sources and HR best practices.
• Experience in event planning and employee engagement activities is a plus.

ActiveFence is the leading tool stack for Trust & Safety teams, worldwide. By relying on ActiveFence’s end-to-end solution, Trust & Safety teams – of all sizes – can keep users safe from the widest spectrum of online harms, unwanted content, and malicious behavior, including child safety, disinformation, fraud, hate speech, terror, nudity, and more.

Using cutting-edge AI and a team of world-class subject-matter experts to continuously collect, analyze, and contextualize data, ActiveFence ensures that in an ever-changing world, customers are always two steps ahead of bad actors. As a result, Trust & Safety teams can be proactive and provide maximum protection to users across a multitude of abuse areas, in 70+ languages.

Backed by leading Silicon Valley investors such as CRV and Norwest, ActiveFence has raised $100M to date; employs 300 people worldwide, and has contributed to the online safety of billions of users across the globe.